Internal and External Reports

Every type of internal and external report is difficult to write, whether it is internal and external financial reporting or an internal audit external quality assessment report, which is why we will walk you through what internal and external reports are and how to write them.

Internal Reports

An internal report is a document that communicates critical information to people within an organization. Individuals hired by the institution are the only ones who have access to and evaluate these documents.

What Exactly Is an Internal Report?

Internal reports should identify because they contain important information about its health, indicators, effectiveness, and development in various areas.They are frequently developed by organisation employees and delivered to organisation employees. The reports can cover a variety of topics such as finance, sales, marketing, and human resource management, among others. Companies frequently protect themselves by properly classifying these documents as confidential to avoid accidental or intentional disclosure.

Example

Clarks Pharmaceutical Co. manufactures drugs for heart disease. For a long time, the company has specialized in this field, and it is now developing a drug that raises the level of blood and oxygen, which aids brain activity. The Project Manager issued an internal report that included a few observations about the drug’s behavior and the human trials phase results.

The testing showed some adverse side effects for potential clients, and the manager informed the industry about changing some of the elements to reduce the range of side effects.

The report is somewhat leaked to the media, causing a significant drop in the company’s equity, resulting in substantial losses for investors and other stakeholders.

The company investigated and was forced to fire three employees who collaborated to leak the report because they had signed a non-disclosure agreement that forbade the disclaimer of any internal report, such as this one.

External Report

An external report is an overall term for any organizational report that is  for the general public. Generally, the content of the document will not include any proprietary information, with only data that is suitable for public usage in the report. Businesses typically prepare these reports to provide relevant information to the consumer and others who are aware of the general processes of the companies.

Businesses typically create their external reports in-house, though this function can outsource. The report’s content may differ in that the information contained within the document may be a review of the company’s operations, along with some historical data. At times, the concentration of the external report may be information about the business’s financial operations.

In this case, auditors may review the report specifically to issue the data to the public at large. The financial information included with this external audit report will not be private. All data use in the report will be deemed appropriate for public release by the company’s owners and operators.

Examples

Reports to Shareholders

The partners, who are the true company owners, want company’s performance. As a result, reports such as annual reports that include a balance sheet and a financial statement and director reports are ready for shareholders.

Report to Government

The government receives information on income tax and sales tax.

Report to Credit Institutions

Banks and financial institutions can provide credit to a company. In this case, they want to know the corporation’s solvency position. As a result, financial activities and economic position reports are presented to credit institutions.

Internal and External Report Writing

If you are going to write internal and external reports, this guide will help you in internal and external report writing.

Internal report writing

Internal reporting is quite simple when you get right down to it. Underneath all of those graphs and numbers, we’re principally just talking about gathering and – you guessed it! – reporting on data that can use internally. And don’t be fooled into believing that internal reporting is only for large corporations; even small businesses can participate! 

Increasing internal awareness by keeping everyone up to date on company activities and results

Aiding with team building by encouraging transparency.

External report writing

External reporting necessitates that an entity focus on providing well-documented reports to distribute to the general public and stockholders. Unless necessary to achieve a specific goal, such a report does not include confidential information about the organisation. External reporting also entails regularly providing shareholders and the general public with financial information to aid decision-making and control processes.

The finance-related reviews that are published are designed primarily to meet the information needs of various users as well as to meet the entity’s accountability requirements. Organizations are permitted to examine external reporting in accordance with the theoretical structure of financial reporting. Their structures are design to provide users, preparers, standard setters, and auditors with comprehensive accounting concepts for the purpose of guiding reporting. Once the organisation has grasped the practise style as well as the self-reflection analysis, it should prepare for external reporting.

How to make internal audit external quality assessment report not stuck

Since I’m sure we’re all hoping that people read the reports we’ are working so hard on, it’s worth making sure that all of your content is as inviting, interesting, and engaging as possible. Avoid the aforementioned glazed-over expressions by incorporating some of our top reporting tips:

Hook them in

As with any journal, you should entice your readers with a headline that piques their interest and gets them enthusiastic about what’s to come. This should be followed by an opening that instantaneously addresses what the report is, why it is important, and why they should bother reading it.

Go visual

Regardless of our current desk situation, we can honestly say that we react to organisation better. We’ll process a very easily and quickly story than a Tarantino film. Don’t just turn your data into useful information; organise it into a story to help your readers make sense of it and continue reading. Simultaneously, avoid unnecessary terminology that may alienate readers and cause them to swap off until you can re-engage them.

Change it up

If you don’t want to deal with monthly reports or regular data snapshots, you can speed up internal communications with a corporation social media network or intranet portal. Consider it a customise Linkedin, where your workers are kept up to date with bite-sized snippets of what’s going on. They can review the reports whenever they want, it becomes an online documentation of all reported information.

Internal and External Reports Benefits

Strong internal controls

The primary responsibility of your internal auditor is to evaluate your company’s control environment. Internal reports examine your internal controls, which include actions, systems, and processes and monitoring, to ensure that they are well  and that they are functioning properly—regardless of who serves in which role.

Efficiency

Internal reports identify redundancies in your business practises and procedures and your governance practices, and suggest decisions on how to streamline to save time and money.

Security. Internal reports examine your cybersecurity environment, such as counting all of your electronic devices and determining whether they are secure by your policies. They also look for flaws in your digital devices and services and advise you on how to patch them.

Integrity

Headline-grabbing fraud cases inspired the COSO framework at the dawn of the twenty century, including fraud involving major corporations such as Enron. Enron declared bankruptcy as a result of the scandal. Caution: People aren’t always truthful. Also, it is natural to make mistakes. Internal audits examine and verify the accuracy and integrity of your financial statements.

Reduced risk

Internal reports consider all identified risks to your organisation and assess whether risk mitigation measures are effective. Audit reports will inform you what you need to do to fix the problem if they aren’t.

Improved compliance

Internal reports examine the laws, regulations, and regulatory requirements with which your organization must comply and determine whether or not you are in fact in compliance. Where you fall short, auditors will advise you on fixing the problem.

Benefits of external report

Ensures the accounting process’s validity

An external report provides an unbiased view of a company’s accounting process. By providing business owners with insight into the accuracy and validity of their company’s accounting data, business owners who do not have a thorough understanding of accounting principles can better understand their company’s financial situation.

Furthermore, an external report allows business owners to collaborate closely with external auditors to examine their accounting process and improve it critically.

Ensures the accuracy of the accounting process

An external report provides an unbiased perspective on a company’s financial accounting. Company owners who do not have a comprehensive knowledge of accounting concepts can better understand their company’s financial situation by providing insight into the accuracy and validity of their corporation’s accounting data.

Furthermore, an external report enables business owners to work closely with external auditors to examine and improve their accounting process critically.

Identifies weaknesses internally

Weaknesses in your internal structure are unavoidable; what matters is how you address them. Some businesses prefer to brush their flaws under the rug and continue to function with their eyes closed. However, business owners can always take a more assertive approach by offering underperforming areas of their corporation the attention they deserve.

Internal auditors cannot effectively critique their company’s internal processes because they are a part of them; however, external auditors can observe the operations from outside, suggest ways to improve efficiency and refine the accounting process.

Gives assurance

An audit assures chief executives who are not implicated in the accounting functions on a daily basis that the company is operating in relation to the information they are receiving. It helps to reduce the context for fraud and poor accounting.

So, a report not only improves the credibility and dependability of the figures submitted to different stakeholders (partners, staff, clients, suppliers, investors, and tax authorities), but it also assures shareholders that the financial figures present a true and fair picture.